Job Description
Are you an organized, detail-oriented professional who loves wearing multiple hats and thrives in a fast-paced environment? We're looking for a proactive and highly motivated Executive Assistant to support our leadership team. This role is more than just managing schedules—it's about driving efficiency, coordinating key projects, and contributing to a positive workplace culture. If you enjoy problem-solving, event planning, and working closely with executives to make an impact, we'd love to hear from you!
What You'll Do
Provide direct support to the Director of Administration and executive team.
Manage executive calendars, schedule meetings, and ensure effective time management.
Take detailed notes during meetings, track action items, and follow up on key deliverables.
Conduct research and analyze data to prepare insightful presentations for executive meetings.
Organize and prioritize email correspondence to maintain a structured inbox.
Coordinate travel arrangements, including flights, hotels, and transportation.
Assist with special projects across departments to align with company goals.
Prepare and deliver executive-level presentations in collaboration with subject matter experts.
Facilitate communication between executives and cross-functional teams.
Plan, coordinate, and execute internal meetings, team events, and company-wide gatherings.
Oversee logistics for quarterly and annual planning sessions.
Organize virtual and in-person global events, including volunteer opportunities and team-building activities.
Who You Are
Able to work on-site in Nashville, TN, five days a week.
At least 3+ years of experience in an executive assistant or administrative role.
Exceptional organizational and time management skills with high attention to detail.
Skilled in Google Suite (Docs, Sheets, Slides, etc.) and quick to learn new technology.
A strong communicator with the ability to interact professionally with senior leaders and team members.
Experienced in event planning, meeting logistics, and project coordination.
Able to handle confidential information with discretion and professionalism.
A creative problem solver with a proactive, can-do attitude.
Agile and adaptable, excelling in a dynamic environment with shifting priorities.
What We Offer
Career Growth: Opportunities for professional development, mentorship, and leadership training.
Flex Fridays: Adjust your 40-hour workweek to enjoy a full or half day off on Fridays.
Remote-First Culture: While this role is on-site, enjoy flexibility in a remote-friendly company.
Flexible PTO: Take time off as needed, when needed.
Health Coverage: Comprehensive medical, dental, and vision plans for you and your family.
Insurance Protection: Life, AD&D, Short-Term, and Long-Term Disability coverage.
401K with Match: Plan for the future with employer-matched retirement savings.
Paid Parental Leave: Support for new parents during life's special moments.
Wellness Perks: Access to Headspace and monthly fitness reimbursements.
Pet Insurance: Because furry family members matter too!
Speaker Series Bonus: Present in our monthly speaker series and earn a bonus.
Book Reimbursement: Get up to 12 books reimbursed per year to fuel your learning.
Bucket List Benefit: Celebrate milestones with annual contributions toward your dream adventures after three years.
In-Office Perks: Enjoy catered lunches when working in the office.
Additional Details
Applicants must be authorized to work in the United States at the time of hire. Visa sponsorship is not available.
Pre-employment screening is required.
Compensation is based on skills, experience, and cost of labor, with an annual salary range of $60,000-$80,000 USD.
We are committed to fostering a diverse and inclusive work environment where everyone feels valued and empowered to bring their full selves to work. If you're looking for a dynamic and rewarding opportunity to support high-level executives while making a meaningful impact, apply today!
Employment Type: Full-Time
Salary: $ 60,000.00 80,000.00 Per Year
Job Tags
Full time, Temporary work, Work at office, Remote work, Work from home, Flexible hours, Shift work,